EventIQ
A full-stack mobile app for planning, organizing, and managing events from guest lists to budgets.
How Did PLEXA Engineer the EventIQ Solution?
EventIQ is a comprehensive event management mobile application built for professional event planners and corporate teams organizing high-profile gatherings across the Gulf region. PLEXA designed and engineered a full-stack iOS and Android application with a dark, high-contrast UI featuring real-time guest management, multi-event scheduling, task tracking, and live budget analytics. The platform supports events of over 300 attendees with granular RSVP status tracking across confirmed, pending, and declined categories, automated schedule timelines per event, and a dynamic budget breakdown dashboard visualizing spend across venues, catering, marketing, equipment, and logistics. PLEXA delivered the complete native application in three weeks with full IP ownership, seamless calendar integration, and real-time data synchronization across all organizer devices.
About The Project
EventIQ is a professional event management app built for planners and corporate teams organizing large-scale events across the Gulf region.
The client needed a single mobile command center to replace fragmented spreadsheets and manual guest tracking. With events regularly hosting 200 to 400 guests across multiple cities, they required real-time RSVP visibility, per-event task management, detailed budget tracking, and a streamlined day-of schedule view. PLEXA built EventIQ as a polished, dark-themed native app designed to feel at home alongside premium event brands.
Key User Groups & Features
Event Planners & Coordinators
Create and manage multiple concurrent events, assign tasks to team members, track guest confirmations in real time, and monitor overall budgets.
Corporate Event Teams
Organize brand launches, conferences, and gala dinners with structured schedules, venue logistics, and department-level guest segmentation.
Guests & Attendees
Receive event invitations, confirm attendance, and access their personal event schedule and venue details.
Main Challenges & Goals
Managing 300+ Guests in Real Time
Building a performant guest list interface that updates RSVP statuses instantly without lag across large attendee counts.
Multi-Event Parallel Management
Designing an intuitive flow so planners can switch between active events and maintain context without confusion.
Live Budget Visibility
Providing an always-accurate financial overview with percentage breakdowns across all expenditure categories in real time.
Key Features & Functionality
Multi-Event Dashboard
Manage upcoming, ongoing, and past events from a unified home screen with at-a-glance stats on guests, tasks, and budget.
Real-Time Guest Management
Full guest directory with confirmed, pending, and declined RSVP tracking, search, and per-guest detail views.
Task Tracker with Priority Levels
Assign tasks across high, medium, and low priority with to-do, in-progress, and done status columns.
Day-of Schedule View
Per-event timeline with venue locations and time slots covering setup, registration, sessions, and dinner.
Budget Analytics Dashboard
Live doughnut chart and line-item breakdown showing percentage spend across venue, catering, marketing, equipment, and other categories.
Event Detail & Tag System
Attach event type tags (Launch, Corporate, Evening) and view full event briefs with guest count, task count, and total budget.
Interface Previews
Platforms & Tech Stack
Mobile Application (iOS & Android)
Full-featured iOS and Android native application with dark-mode UI, real-time data sync, multi-event management, guest tracking, task boards, schedule views, and live budget analytics.
Web Version & Portal
How We Built It
Event Workflow Discovery
Mapped end-to-end event planning workflows with the client team to identify friction points in guest and budget management.
UI Architecture & Dark Design System
Designed a premium dark-mode UI system with purple accent language matching the EventIQ brand identity.
Core Feature Development
Built the guest management engine, task board, budget dashboard, and schedule view with real-time data sync.
Performance & Device Testing
Tested across iPhone and Android devices for smooth scrolling at 300+ guest record counts and rapid state updates.
App Store Submission & Handover
Submitted to Apple App Store and Google Play, transferred full codebase and IP to the client.
Results & Client Feedback
“EventIQ completely changed how we run events. Managing 300+ guests, tasks, and budgets all in one place saved us hours every week and made our last three events completely stress-free.”